Microsoft Office 2007 Collaboration Tools

November 23, 2006

The element of Microsoft Office System 2007 that i am responsible for  includes features geared towards collaboration and data sharing. As such, Microsoft Office 2007 features server components for applications such as Excel, which work in conjunction with Windows Sharepoint Services, to provide a collaboration platform. SharePoint works with Microsoft Office SharePoint Server 2007, which is used to host a SharePoint site. Excel server exposes Excel Services, which allows any worksheet to be created, edited and maintained via web browsers. it features Excel Web Access, the client-side component (see earlier post on the differences in the Office SKU’s) which is used to render the workseet on a browser, Excel Calculation Service which is the server side component which populates the worksheet with data and perform calculations, and Excel Web Service that exposes Excel functionalities as individual web services. Sharepoint can also be used to host Word documents for collaborative editing, by sharing a document. SharePoint can also be used to hold PowerPoint slides in a Slide Library, from which the slides can be used as a formatting template. It will also notify users of a slide automatically in case the source slide is modified. Also by using SharePoint, Powerpoint can manage shared review of presentations. Any SharePoint hosted document can be accessed from the application which created the document or from other applications such as a browser of Microsoft Office Outlook.

Microsoft Office 2007 also includes Groove, which brings collaborative features to a peer-to-peer paradigm. Groove can host documents, including presentations, workbooks and others, created in Microsoft Office 2007 application in a shared workspace, which can then be used in collaborative editing of documents. Groove can also be used in managing workspace sessions, including access control of the workspace. To collaborate on one or more documents, a Workspace has to be created, and then those who are to work on it have to be invited. Any file shared on the workspace are automatically shared among all participants. The application also provides real-time messaging, including one-to-one as well as group messaging, and presence features, as well as monitoring workspace activities with alerts, which are raised when pre-defined set of activities are detected. Groove also provides features for conflict resolution for conflicting edits. Schedules for a collaboration can also be decided by using a built-in shared calendar, which can also be used to keep track of the progress of a project. However, the calendar is not compatible with Microsoft Outlook.

Advertisements

2 Responses to “Microsoft Office 2007 Collaboration Tools”

  1. J.Slack said

    Great blog, clearly you are a master in Office 2007 – fancy a role working with us?

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: